Hermes Challenge Policy and Procedure.
Adopted by the Board of Directors
July 28, 2004
Effective July 28, 2004
It is the responsibility of the Greater Dayton Advertising Association to maintain the integrity of the Hermes/ADDY® Awards competition. In the instance where there is doubt about the qualifications of an entry, the Greater Dayton Advertising Association will investigate all challenges which are filed in the following manner:
1. A challenge must be submitted in writing to the Executive Director within one week of the event. The name of the entrant, entry and alleged competition rule violation must be included.
2. The Executive Director will acknowledge receipt of the challenge in writing within 24 hours of receipt and include a copy of this policy. The Executive Director will notify the Board of Directors in writing of the challenge within 24 hours.
3. The Executive Director will notify the entrant of the challenge in writing within 24 hours, including a copy of this policy. The entrant will also be informed that he/she has five business days to produce proof that the entry in question met the qualifications of the competition rules.
4. When the proof is supplied, a Board meeting will be called within two days to review it. The Board meeting may result in the following:
a. Proof supplied is accepted,
b. Further clarification on proof is needed, or
c. Further investigation is required.
In the case of b or c, the entrant will have five business days to provide the necessary information.
5. The Board will render a decision within three days after the investigation is completed and will inform the challenger and entrant. They may be notified via e-mail, but will also receive a hard copy. The decision by the Board is final.
